In its role as project partner and WP4 leader in the Alpine Space project X-RISK-CC, the Environment Agency Austria (Umweltbundesamt GmbH) is responsible for preparing two digital publications. Both publications are part of project output O4.1 Two-tier Digital Sourcebook.
The subject of the present procurement are services for the design and layout of two digital publications (further on called ‘publication #1’ and ‘publication #2’) in the frame of the Alpine Space project X-RISK-CC and in accordance with the service specifications.
The contractor’s work shall be carried out in close coordination with the client (Environment Agency Austria / Umweltbundesamt GmbH). The language of both publications is English.
The subject matter of the contract is described in detail in the service specifications provided below.
Submission of proposal
We request proposals that includes the costs for design and layout of both publications, additional costs for barrier-free accessibility, and any extra costs for additional pages and / or graphical objects.
The deadline for submitting your offer is Thursday, 18th of December 2025, at 13.00 hrs.
Please submit your offer digitally by email to the following two email addresses:
wolfgang.lexer@umweltbundesamt.at and pia.thielen@umweltbundesamt.at
Service specifications
General service specifications:
- Design and layout of both publications shall follow the branding of an existing project output: X-RISK-CC Risk Manual (https://www.alpine-space.eu/wp-content/uploads/2025/08/X-RISK-CC_O2_1_Risk-manual.pdf )
- Compliance with the design requirements for projects under the Alpine Space Programme: Corporate Design Manual for Projects, Version 4.1 – November 2025 (https://www.alpine-space.eu/wp-content/uploads/2025/11/ASP_Corporate_design_manual_projects_Nov2025.pdf)
- a pleasant to read format (approved by the client)
Detailed service specifications:
| Service items | Publication #1 | Publication #2 |
| Overall design & layout of publication | ≈ 45 pages | ≈ 45 pages main document |
| Annex: basic formatting & layout only (no design) | not relevant | ≥ 50 pages |
| Creation of infographics (workflows, charts, diagrams) | ≈ 3 | ≈ 3 |
| Structuring / layout / editing of figures, screenshots and tables | ≈ 3 (approx.) | ≈ 12 (approx.) |
| Editing of photos | ≈ 4 (approx.) | ≈ 3 (approx.) |
| Preparation of icons and graphical elements | ≈ 10 (approx.) | ≈ 5 (approx.) |
| Layout of text boxes | ≈ 10 (approx.) | ≈ 10 (approx.) |
| Execution of a single page | ≈ 45 | ≈ 45 (+ Annex) |
| Design of cover and imprint | yes | yes |
| Proofreading & corrections | 2 rounds of revisions | 2 rounds of revisions |
| Production of digital PDF documents | yes | yes |
| Communication & coordination with client | yes | yes |
| Barriere-free accessibility (optional) | provide cost separately | provide cost separately |
| Additional pages and / or graphical elements | extra costs per page / graphical element | extra costs per page / graphical element |
Expected deliverables are two PDF documents (publication #1: about 45 pages; publication #2: about 45 pages plus annex) for online distribution.
The client will provide the content for publication #1 not later than the 23rd of December 2025 and the content of publication #2 not later than the 5th of January 2026.
The final delivery (both publications) by the service provider is expected not later than 27th of January 2026.